This study developed a web-based Alumni Information Management System in a state university to centralize alumni data, enhance networking opportunities, and support career development. Designed to be intuitive and user-friendly, the AIMS allows alumni to easily update their personal profiles, specify job preferences, and upload resumes. The system’s design is informed by frameworks such as the Information Systems Success Model and UTAUT, ensuring high usability and acceptance. The Alumni Information Management System (AIMS) effectively enhances communication between the institution and its alumni. Centralizing alumni information has demonstrably improved engagement, streamlined networking, and empowered alumni to identify relevant career opportunities through features like job alerts, integrated application tools, and an intuitive interface. These features are effective in strengthening the bond between alumni and the institution, ultimately fostering enhanced career support and expanded networking possibilities. This research identifies and addresses a previously unrecognized need specific to state university alumni. While existing studies contribute valuable insights to alumni engagement and career support, a research gap exists regarding the integration of these services within a tailored platform for state university alumni. This study’s system offers a practical and scalable solution for universities facing similar challenges.

The Document Route Recording System is an intervention tool developed by Information Technology to uplift the present processes of transferring documents to various units in Philippine universities motivated by the problems that the researchers have identified in this study. The software was developed through the inspiration of the modified Waterfall model and provides three major modules: Route Creation, Acknowledgement, and Tracking, bundled as one software package. To evaluate the effectiveness of the Document Route Recording System, the ISO 25010:2015 Software Quality Instrument was utilized, and results interpreted through the descriptive research design illustrate that the objectives of the study were met effectively as all the respondents’ conclusions on quality characteristics of the software were interpreted as “Very High”. To fulfill its potential impact on the organizations, the researchers recommend fully implementing the platform to resolve the identified problems in the present system’s processes and procedures. Moreover, it is recommended for future researchers to improve and apply modern frameworks to foster further technological solutions and expand potential scope and features.